What does it mean to encourage an answer

General

(1) Which projects does the German Aid Foundation support?

With the special-purpose proceeds brought in through the sale of tickets by the Deutsche Fernsehlotterie, the Stiftung Deutsches Hilfswerk supports social projects of non-profit organizations nationwide. The foundation's statutory task is to promote contemporary social measures and facilities of all kinds, especially those with a model character. The foundation's work is based on the idea of ​​motivating people and enabling them to support other people in order to strengthen our community. We see ourselves as a pillar of civil society and want to be a reliable partner for those who work for solidarity in Germany.
In accordance with our funding principles, we support social projects and initiatives that have a positive and direct effect on living together in Germany. The projects we support are intended to improve the living conditions of people who are disadvantaged or threatened for social or health reasons. We support where a community of people is strengthened in their living situation or where the aim is to upgrade neighborhood living spaces.
We support projects that strengthen civic engagement. The projects that we support meet an identified need that has not yet been met or not adequately met.
Our grants are diverse and include a wide variety of target groups and topics.

(2) Who does the German Aid Foundation support?

We support both non-profit organizations that belong to the leading associations of voluntary welfare and independent organizations. We only sponsor associations of persons (legal entities), sponsoring or supporting individuals (natural persons) is not possible, even in the event of individual emergencies.

(3) Which non-profit-making requirements have to be observed?

An important prerequisite for the funding is a non-profit legal form of your organization (e.g. registered association, non-profit GmbH, foundation under civil law, corporation under public law). Non-profit entrepreneurial companies (gUG) can only be funded if the sole shareholder is not a natural person, but a non-profit organization. In addition, every organization sponsored by us must share at least one statutory purpose in accordance with the notice of exemption (“reason for tax relief”) with the German relief organization. The purposes of the foundation's statutes can be found in our statutes.

(4) Where does the German Aid Foundation support?

We support social projects all over Germany. Funding for projects that are carried out outside of Germany is currently not planned. With around 400 funded projects per year, there is a high probability that institutions in your area were also supported by funds from the German TV Lottery. Find out more about funding projects in your area on our project map.

(5) To what extent does the Stiftung Deutsches Hilfswerk support?

The amount of funding depends on the costs incurred in the project and the total funding of the respective project. We support social projects (personnel, fee and material costs) to an extent of up to 80% of the total costs, initial equipment projects to an extent of up to 50% of the total costs and construction projects (new construction, renovation, acquisition) to an extent of up to 33% of the total cost. A maximum funding amount of € 300,000 applies to construction projects and initial equipment. There is no maximum funding amount for social projects; the funding amount depends on the justified need for staff. Further information can be found in our funding principles and explanations, which can be found here.

(6) I have a project idea. What do I have to do to receive funding?

If you are planning to apply for project funding, please first use our checklist, which you can find here, to check whether your project meets all of the requirements mentioned there. On the page you will also find our funding principles, criteria and explanatory documents. The application for funding is then made in our funding portal.

(7) What do I have to do if I have a specific question about applying for funding or if I need an assessment from the German Aid Foundation as to whether my project idea is eligible?

If you are planning to apply for funding from the foundation but are unsure whether your project idea fits into the funding spectrum, we will be happy to advise you. The office hours and contact details of the individual contact persons in our project funding team, which is available to you if you have any questions about new project plans and the associated application for funding, can be found here.

(8) By when do I have to submit my funding application?

Twice a year, the board of the German Aid Foundation decides on applications for funding in the context of awarding meetings. The exact application deadlines can be found here. If you are planning a long-term application for funding, the following information applies for orientation: The application deadline for the award meeting in the spring of each year is usually the end of January, for the award meeting in the autumn the end of July.

(9) My organization cannot raise the required own funds. What can I do?

In accordance with our funding principles and the explanations that you will find here, we require the contribution of own funds between 10 and 20% in all funding areas. We are committed to our statutory purpose, in particular to promote contemporary social measures and institutions with model character. If you have a project idea that meets our statutory purpose to a particular degree, but cannot raise the necessary funds, please do not hesitate to contact us and explain your situation. We always try to find a solution together and to make individual decisions in plausible cases.

(10) What is the commune statement about?

A statement from the local authority (competent authority) will help you evaluate your project. The statement should be drafted in such a way that we get an impression of how your project is assessed professionally and in terms of content.

(11) Is it complicated to apply for funding?

As a foundation under civil law, we are subject to the prerequisites and obligations of non-profit law and must therefore carefully check which projects funds should flow into and how the funds will be used in the projects we support. Therefore, for your application we need proof of the non-profit status of your organization and information on the planned project financing. We also have a responsibility to our teammates to use the resources they provide with care.
Nevertheless, we do not want to create any unnecessary hurdles for applying for funding and are therefore happy to support you with any questions you may have, for example during our office hours, when our project funding team is available to you. You can find the office hours here.

Application in the funding portal

(1) How do you get to the funding portal?

You can access the funding portal via the foundation's homepage: www.deutsches-hilfswerk.de and directly via the linkhttps: //foerderportal.deutsches-hilfswerk.de/.

(2) Who is the funding portal used for?

The funding portal serves the foundation's funding work. Specifically, this means that funding applications can be submitted digitally via web-based access and submitted to the foundation. Further processes such as the notification of requirements for the payment of funds, proof of the use of funds and the earmarking check will also be mapped in the system at a later point in time.

(3) How can funding applicants prepare for the application in the system?

Funding applicants can find out more about funding opportunities and requirements on the foundation's homepage. For the application in the funding portal, the following documents and information are required, among others.

To the applicant organization:
• General information (address, email address, website, description, bank details)
• Articles of Association / Articles of Association
• Complete and up-to-date notice of exemption from corporation tax (except KdÖR)
• Current extract from the association register or commercial register (max. 6 months old)
• For foundations: Certificate from the foundation supervision

About the project:
• Project title
• Brief description
• Project period
• Project address
• Cost and financing plan
• Notification of project-related public funds or a corresponding negative decision from the competent authority
• Statement from the municipality (competent authority)
• Proof of ownership / heritable building right (current and complete extract from the land register including sections I-III) OR lease / rental agreement with a term in accordance with Section 5 of the Funding Principles

Additionally for construction projects:
• Area and room plan of the institution to be funded
• Room layout
• Building description
• Building permit or the application for building permit
• Calculation of costs according to DIN 276 (2nd level)
• If necessary, area calculation according to DIN 277
• Draft of the sales contract, if applicable

Additionally for initial equipment projects:
• Land use plan

We reserve the right to request further documents.

Questions about the planned project must be answered in the funding portal, which can be found here for further preparation:
Questions about social projects (personnel, fee and material costs)
Questions to construction projects
Questions about construction and initial equipment projects
Questions about initial equipment projects
Questions to projects of neighborhood development I (social space analysis and concept development)
Questions to projects of neighborhood development II (concept implementation according to QE I)
Questions to projects of neighborhood development III (concept implementation without QE I)
Questions to projects of district development IV concept extension (after QE II or QE III)

(4) How do I register in the funding portal?

When registering, applicants for funding must either assign themselves to an existing organization in the system or create a new one. Organizations newly created in the funding portal are checked and activated by the foundation. When registering, only personalized accounts can be created. Several users can be active in the system per applicant organization. As part of the examination by the foundation, a validation of the authorization to represent takes place.

(5) How do organizations register that are already receiving ongoing funding at the start of the funding portal (October 5, 2020)?

If your organization has already applied for funding from the foundation before the start of the funding portal (October 5, 2020), please register using a verification code. If you do not yet have a code, you can get one from the foundation on request at [email protected] Please send us requests for funding and where-used lists by post until further notice, as these functions are currently not yet active in the funding portal. The form for the proof of use can be found here.

(6) Can applicants for funding interrupt their work on the application in the funding portal and save intermediate statuses?

After the application for funding has started in the system, work on the application can be resumed at a later point in time, as it is always kept up-to-date. Applicants for funding have twelve months from the creation of an application to complete and revise it.

(7) Why does the funding portal offer funding applicants the option of deciding whether the relevant umbrella association of independent welfare organizations can inspect the application?

The possibility of inspection allows the respective umbrella association of the independent welfare organization to submit an association statement on the funding application within two weeks of submitting the application in the funding portal. According to our funding principles, an association statement is not absolutely necessary. Possible internal association regulations remain unaffected. Coordination between the funding applicant and the respective association levels is possible outside of the funding portal and even before submitting the funding application. For this purpose, funding applicants have the option of exporting their application as a PDF file while it is being created and making it available to third parties.

(8) To what extent can application-advising bodies (regional associations, diocesan Caritas associations, etc.) support the preparation of the funding application in the funding portal and provide an opinion on the planned project?

Coordination between the funding applicant and the respective association levels is possible outside of the funding portal and even before submitting the funding application. For this purpose, funding applicants have the option of exporting their funding application as a PDF file and making it available to third parties while they are preparing their funding application. Applications can only be processed by the respective funding applicant. Statements from the regional associations etc. can be uploaded via the respective umbrella association of independent welfare organizations, provided that the funding applicant has consented to inspection by the umbrella association.

(9) How does the exchange between the foundation and the applicant for funding take place in the funding portal?

The foundation communicates directly with the funding applicant in the funding portal.

(10) Where can funding applicants receive support in applying for funding and in particular in using the funding portal?

The funding portal has a help area in which questions about using the system are answered. Further questions about the use of the system can be directed to the support provided by the foundation:

Monday to Thursday from 9:00 a.m. to 4:00 p.m.
Friday from 9:00 a.m. to 2:00 p.m.

Tel .: +49 (0) 40/41 41 04-88
[email protected]

Information about funding opportunities and requirements as well as all documents for applying for funding can be found on the foundation's homepage and in the funding portal. In addition, the Foundation's employees are available for further questions about new project plans and the associated application for funding within the framework of office hours, which can be found here.

After submitting the funding application

(1) What happens to the funding application after it has been submitted to the funding portal?

The funding applicant submits the application directly to the foundation for review via the funding portal in accordance with our funding principles, since it is the body that accepts the application.

If the funding applicant has consented to an inspection by the associated umbrella association of independent welfare organizations, the umbrella association has two weeks after submitting the application to submit a statement.

As part of the examination by the foundation, inquiries may be made to the funding applicant. The foundation then contacts the funding applicant directly in the system and can give them the opportunity to revise the funding application or to submit information later. After the application for funding has been submitted to the foundation committees and the board of directors has come to a decision at its meeting, the foundation informs the funding applicant whether or, if so, with what reservation it can support the project.

(2) I forgot something in my funding application. What now?

We ask all applicants to submit their application for funding in full. As part of the examination of the application by the foundation, inquiries may be made to the funding applicant. The foundation then contacts the funding applicant directly in the system and can give them the opportunity to revise the funding application or to submit information later.

(3) How are funding applications checked?

After the application period has expired, our project funding team carefully checks all funding applications that the foundation has received on time. If documents are still missing or incomplete, if there are errors or if the foundation has any questions regarding content, you will receive a corresponding response. You then have the opportunity to express your opinion, resolve any reservations and submit documents later. The project funding team then provides your application with a decision recommendation for the foundation committees.

(4) Who decides on the funding?

The board of the German Aid Foundation makes decisions about project funding twice a year, in spring and autumn. The foundation's board of trustees supports him as well as the foundation's employees, who deal intensively with the funding applications after receipt and prepare them for the board of directors to make a decision. The dates of the award meetings can be found here. You can find an overview of our committees here.

(5) How likely is it that my project will be funded?

The likelihood of funding depends on several factors. Even if all the formal and content requirements are met, we may not be able to fund your project. This is the case, for example, when a large number of projects apply for funding and the available income is insufficient. That is why we point out in our funding principles that there is no legal entitlement to funding. That shouldn't stop nonprofits from applying for funding, however.

(6) When and how do I find out whether my project has been funded?

As a rule, we will inform you by post of the decision of the Foundation Board in the week following the respective awarding meeting.

(7) Why was the funding for my project rejected?

We have a responsibility to our teammates to use the resources they provide with care. It is therefore our duty to carefully examine applications for funding and, if necessary, to reject them or to recommend a rejection to the foundation board. If, during our consultation hours or when checking your application for funding, we discover that your project does not meet the requirements for funding in terms of form or content, we will inform you in good time.

After receiving the funding approval - project implementation

(1) When can I receive the promised funds and which documents are required for a call for funds?

The first call for funds (payment of the first installment) is possible as soon as your project funded by us has started. Funding for social projects (personnel, fee and material costs) are usually paid out in annual installments at the beginning of a project year. For construction projects and initial equipment, the progress of construction or implementation is decisive for the payment rhythm, and the funding amount (from € 50,000) must be secured in advance.
The formal requirements for the call for funds are noted in the funding commitment. Please note that the first funding must be called within two years after the award meeting, otherwise the funding approval will expire

(2) My project cannot start at the scheduled time. Do I have to inform the German Aid Foundation? Does the funding expire?

For various reasons it can happen that the planned course of the project changes. We consider a slight postponement of the project period to be unproblematic, the funding remains unaffected. In this case, please notify us as soon as your project has started. If there are delays of more than six months at the start of the project, please contact us to discuss how to proceed. If the information obligation is not complied with, the foundation reserves the right to withdraw the funding approval.

(3) Personnel changes are pending in the project. What should I do?

For all project-related staff changes and changes, please obtain the written consent of the German Aid Foundation in advance. Changes in the division of hours of project employees must always be applied for in advance and justified in writing. Approval can only be given if the changed division of hours ensures that the project will be carried out according to plan as described in the concept originally submitted. Staff positions funded by us must generally have an hourly workload of at least 0.25 FTE.

(4) How should the funding be publicly indicated?

As a thank you to our fellow players and for the sake of transparency, we see it as a matter of course that the organizations we support refer to the funding from the German TV Lottery as part of their press and public relations work during the funding period. The communication of our funding is a prerequisite for continuing to raise funds for a good cause and to enable project funding. Therefore, the projects we support are subject to disclosure requirements in accordance with our funding principles. This means that for all publicly effective representations of the funding recipient (press releases, web presence, flyers, etc.), funding from the funds of the German TV Lottery must be presented with a textual funding note and using the logo of the German TV Lottery. The logo of the German TV Lottery and further information about our work can be found in the press area. Further information on the communication of the funding is attached to the funding approval letter.

After the end of the project - proof of use

(1) When and how must the proof of use be submitted?

The original of the proof of use must be submitted to the foundation by post immediately after the end of the funding measure. Please be sure to note the submission deadlines under 3.3 and 6.2 of our funding principles.

(2) What are the requirements for the proof of use?

The certified proof of use must always be submitted by the applicant organization. For the proof of use, the proof of use form of the Stiftung Deutsches Hilfswerk, which you can find on this page, must be used. The requirements are noted in the form.

(3) When will I receive the remaining funds?

The Stiftung Deutsches Hilfswerk retains 10% of the approved funding for each project it supports until the proof of use has been checked. After submitting your proof of use, certified by a sworn accountant or auditor, the proof of use will be checked by the foundation. Any remaining amounts will then be paid out or reclaims will be asserted.