What is a closed cycle 1

Closed circle

MEMORY

Confirmation of the registered user status in the closed-loop application program


1. On-line registration of biocides of the closed cycle

In Belgium, every supplier and / or user of biocides that have been included in the closed cycle since May 20, 2016, is required to register in advance. All annual sales that he / she realizes must then be registered online.

Create a personal account

Online registration

Simplified Registration Guide (Seller) (Coming Soon)

Simplified Registration Instructions (User) (Coming Soon)

  

Registration guide (seller)

Registration guide (user)

The language of the web application is automatically matched to the language of your browser. In order to be able to access the desired language version, make sure that the language settings of your browser are correct.

Which biocides belong to the closed cycle?

The biocides incorporated in the closed cycle may not be sold to the general public on the European market. All of these biocides pose a high health risk: toxic, carcinogenic, mutagenic, corrosive, etc., and personal protective equipment (PPE) is often required for use. One must also be aware of the rules regarding storage, use, disposal and the measures to be taken in the event of an accident or poisoning. Therefore, these biocides are mainly reserved for professionals.

The list of approved biocides or the approval certificate indicates whether the product is classified in a closed cycle or not.

Legal basis


2. Information: seller / user

2.1. Why do I have to register?

2.2 What are your obligations?

2.3 How should I register?

2.4 What happens to the registered data?

2.1 Why do I have to register?

The European Regulation 528/2012 (Article 19) prohibits the provision of biocides that pose a high health risk (toxic, carcinogenic, mutagenic, ... or corrosive).

These products can only be used safely if the required personal protective equipment is worn and you have the necessary knowledge of handling, removal, etc. It cannot be ruled out that professional training may be imposed.

The closed cycle is the concrete implementation of this provision at Belgian level, and the registration system enables the authorities to ensure that the biocides of the closed cycle are not freely available on the Belgian market.

2.2. What are your obligations

SELLER (Articles 39 and 40 of the Royal Decree of 7 April 2019):

  • Register before selling or purchasing a closed loop biocide - see list of approved biocides or registration certificate or in the online register to find out the status of the biocide;
  • Annually record the amount of biocides sold in the past year by January 31;
  • At the time of sale, inform each customer of their obligations (registration, wearing PPE, transport, storage, training, ...) imposed on the biocide that the seller is offering for sale;
  • Include the following sentence on every invoice and receipt: "This product is a closed cycle biocide.";
  • Be aware of the obligations arising from the approval of the biocide (obligations regarding storage, transport, training, ...);
  • Have all PPE available nearby that is necessary for the use of a closed loop biocide in case the public (non-commercial registered user) may have access to this product.

USER (Articles 39 and 41 of the Royal Decree of April 4, 2019):

  • Register before purchasing a closed-loop biocide since December 31, 2018 - see list of authorized biocides or registration certificate or in the online register to find out the status of the biocide;
  • Confirm your registered user status annually (by December 31st);
  • Have the necessary knowledge and fulfill the obligations arising from the approval of the biocide of the closed cycle (available via the list of approved biocides).

Each seller or user is entirely responsible for explaining their own transactions.

Upon registration, the database for the selected biocidal product will provide all useful information for the specific use of the product, e.g. required PPE, H and P phrases, required information, storage requirements, precautionary measures and access to the registration certificate.

2.3. How should I register?

Instructions in PDF format provide you with all the information you need for registration.

As soon as you are registered, you manage your account directly and completely independently of each other. For example, you can add or remove your company's contacts or the people you have appointed.

The language of the web application is automatically matched to the language of your browser. In order to be able to access the desired language version, make sure that the language settings of your browser are correct.

2.4. What happens to the registered data?

The declarations are confidential information that will be treated as such by the FPS.

The information obtained will only be used within the framework of European and national legislation (Regulation No. 528/2012 and Royal Decree of April 4, 2019 on the making available on the market and use of biocides). This information will make it possible, for example, to map the sales of closed-cycle products by economic sector or to reach sellers and users in the context of awareness-raising campaigns, recommendations for use, specific training, etc.

Finally, with the help of this new legislation, the FPS will get an overall picture of the sale of biocides with high health risks in Belgium.

3. Publications

Leaflet (German translation will follow shortly)

 

Registration guide (Seller)

Registration guide (User)

4. Password - FORGOT

password


5. REGISTRATION DATA - CHANGE

password

Login address


6. faq

6.1. definition

6.2. Create an account

6.3. sale

6.4. use

6.5. Class A / closed circuit

6.1. DEFINITION

6.1.1. What is a closed cycle biocide?

Some biocides pose such a high risk that it would not be sensible to make them available to the public. Therefore, Regulation 528/2012 prohibits the general public from using biocides that meet one or more of the following criteria:
 
According to Directive 1999/45 / CE: Regulations of the Dangerous Preparations Directive
• toxic or very toxic
• carcinogenic in category 1 or 2
• mutagenic in category 1 or 2
• Toxic to reproduction in category 1 or 2
 
According to the CLP regulation (EG) 1272/2008:
• Acute oral toxicity in category 1, 2 or 3,
• Acute toxicity on skin contact in category 1, 2 or 3,
• Acute inhalation toxicity (gas as well as dust and mist) in category 1, 2 or 3,
• Acute inhalation toxicity (vapors) in category 1 or 2
• Category 1A or 1B carcinogen
• Mutagen in category 1A or 1B
• Toxic to reproduction in category 1A or 1B
 
Meets the labeling criteria of a PBT substance (persistent, bioaccumulating, toxic) or a vPvB substance (very persistent, very bioaccumulating).
Has properties that disrupt the endocrine system.
Has neurotoxic or immunological effects on development.
 
If the wearing of professional protective equipment is required, the use of this product by the public is normally not permitted.
 
In Belgium, these biocidal products belong to the "restricted cycle" (according to the provisions of the KE of April 4, 2019).

6.1.2. How do I know whether a biocidal product belongs to the closed cycle or the free cycle?

The approval certificate or the list of approved biocides shows whether a biocidal product belongs to the restricted cycle.

6.1.3. Where can I find the list of closed cycle biocidal products?

You can find this list on the “List of Approved Biocides” page on our website - this interactive list allows a selection of products that belong to the restricted cycle.

6.1.4. Why does a biocidal product belong to the closed cycle?

A biocidal product is classified as a closed cycle if it poses a high health risk and in particular meets the criteria of the Biocide Ordinance 528/2012 and the Royal Decree of April 4, 2019.

6.1.5. Does the closed cycle system apply to biocidal products that are approved in accordance with Biocide Ordinance 528/2012?

Yes, all biocidal products authorized on the Belgian market are classified as restricted or free circulation in accordance with the provisions of the Biocidal Ordinance 528/2012 and the Royal Decree of April 4, 2019.

back to table of contents 6. restricted circulation

Visit the website www.circuitbiocide.be

6.2. CREATING AN ACCOUNT

6.2.1. Is it possible to have multiple accounts for my company through the Restricted Circulation Program?

6.2.2. I want to give my colleague access, but it doesn't work, what should I do?

6.2.3. I have access to different closed cycle accounts for several companies, how do I get from one account to another without having to close the program completely?

6.2.4. (for translation) I have registered on the website www.circuitbiocide.be and I get a message that we still have to fill out a form in order to be granted the correct rights: "If you are a local administrator, please use the Contact the FPS Public Health using the form provided on the website. "

6.2.5. (for translation) I am a Belgian company / legal person and do not have a company number

6.2.6. (for translation) I am a foreign company and I have a company number

6.2.7. Message "E-mail address is already in use" when I want to create an FPS account. What do I have to do now? Can I still connect to the restricted circulation?

6.2.8. I already have an account for my phytosanitary license, do I have to register for the restricted cycle?

6.2.1. Is it possible to have multiple accounts for my company through the Restricted Circulation Program?

No, you can only have one account per company, which is linked to the number of the central database. However, you can grant access to this account to several people in the company.

6.2.2. I want to give my colleague access, but it doesn't work, what should I do?

Your colleague must first create an account on the FPS website with his email address, then the local administrator can grant access to this account, as described in the instructions. Attention, please enter the correct email address.

6.2.3. I have access to different closed cycle accounts for several companies, how do I get from one account to another without having to close the program completely?

You can't do that. This is not currently planned. You have to quit the program each time until the browser is completely closed. You then have to log in again and select a new company during the registration process.

6.2.4. (for translation) I have registered on the website www.circuitbiocide.be and receive a message that we still have to fill out a form in order to be granted the correct rights: "If you are a local administrator, please use the Contact the FPS Public Health using the form provided on the website. " However, I cannot find this form.

This is a standard email that is sent by the account management system of the FPS. The guidelines in it no longer correspond to the working method for the closed cycle application. Usually you can just continue with the registration process as described in our guide which can be found on www.circuitbiocide.be. With your email address and the password you have chosen, you can log in at https://apps.health.belgium.be/biocideFrontOffice/ and link your account to your company using the company number.

It is possible that a written confirmation will be requested from our authority. You will then receive an email with a link to the form to be filled out.

6.2.5. I am a Belgian company / legal person and I do not have a company number

Usually every Belgian company has a company number, for example also public authorities and VoG. It is possible that this registration with the central database was made by someone else within the organization. You can search for this company number here.

6.2.6. I am a foreign company and I have a company number

Then you can also register as a Belgian company in a closed circuit. This currently offers your customers the advantage that the data relating to your deliveries can also be uploaded in a summarized manner, as with your Belgian suppliers. The advantage for you is that you do not have to enter all of your identification data. Make sure, however, that this company number is known to your customers and is stated on your invoice.

6.2.7. Report "Email address is already in use"if I want to create an FPS account. What do I have to do now? Can I still connect to the restricted circulation?"

If you have already created an account with the FPS for another application, you can log into the restricted circuit with the same e-mail address and the same password. So you don't have to create a second account. Two accounts for one e-mail address are not possible, in this case an error message appears.

6.2.8. I already have an account for my phytosanitary license, do I have to register for the restricted cycle?

The phyto license and the restricted cycle are 2 separate applications, but you can use the same personal account. The first step of registration is no longer required.

back to table of contents 6. restricted circulation

Visit the website www.circuitbiocide.be.

6.3. SALE

6.3.1. As part of my commercial activity, I would like to sell and / or use biocidal products of class A / closed cycle. How do I have to proceed?

6.3.2. Do we have to report the quantities of biocidal products placed on the market annually?

6.3.3. What training obligations apply to closed-loop products?

6.3.4. I currently have an authorization as a seller / user for Class A biocidal products. How do I have to proceed to bring them into the restricted cycle?

6.3.5. Do I have to check whether my customer is registered in the restricted circuit?

6.3.6. Does a private person who uses a closed cycle biocidal product for their private swimming pool have to register?

6.3.7. What do we have to register if we purchase a certain quantity of a closed-cycle product in Belgium and sell part of this quantity, re-labeled for export?

6.3.8. In the specific case where we buy a certain amount of a closed-loop product in Belgium but resell part of that amount for export, what should we indicate?

6.3.9. Do we have to fully assume the user's closed loop obligations on the product label? Or is it enough to use a generic phrase such as "This product is subject to closed-loop biocide obligations"?

6.3.1. As part of my commercial activity, I would like to sell and / or use biocidal products of class A / closed cycle. How do I have to proceed?

Since 1/1/2016 you have to register as a seller and / or user via an online registration system available on our website, on the restricted circulation page.

6.3.2. Do we have to report the quantities of biocidal products placed on the market annually?

Yes. The quantities of biocidal products for 2015 must be reported by January 31, 2016. For the future, we are looking into the possibility of automating the reports that are subject to the restricted cycle and the annual declaration.As for the free cycle, the obligation of the annual declaration remains until January 31st.

6.3.3. What training obligations apply to closed-loop products?

The employer is obliged to provide his staff with the necessary training for the safe and effective use of the biocidal products used. This applies to all dangerous products and not just to biocidal products. Training courses may be prescribed in the future and in individual cases. For the moment there is a proposal for a fumigation obligation in connection with the phytolicense for fumigation products that fall under the dual status of a biocidal product and a plant protection product.

6.3.4. I currently have an authorization as a seller / user for Class A biocidal products. How do I have to proceed to bring them into the restricted cycle?

It is not necessary. Registration for the restricted cycle is done on behalf of a legal entity. You need to create an account for the online system on behalf of your company and fulfill the related obligations. The personal obligations of the Class A system do not apply.

6.3.5. Do I have to check whether my customer is registered in the restricted circuit?

No. It is everyone's responsibility to meet their restricted cycle obligations. As for reporting the quantities sold or purchased, it is not necessary for your customer or seller to be registered prior to reporting. As a seller, on the other hand, you are obliged to inform your customer about the obligations of the closed cycle.

6.3.6. Does a private person who uses a closed cycle biocidal product for their private swimming pool have to register?

No, the certificate of approval of biocidal products of the closed cycle for swimming pools specifies this deviation, namely that the registration is not compulsory for private persons who use biocidal products of the closed cycle for their private swimming pool. For information: Registration on the FPS website will not be possible until the end of 2016, but is not yet mandatory.

6.3.7. What do we have to register if we purchase a certain quantity of a closed-cycle product in Belgium and sell part of this quantity, re-labeled for export?

In this case, the system offers the option of registering this part as an "export". This is not an obligation, but we recommend that you do so. If this does not happen, as you will understand, a “virtual stock” is created in the system and the registration of quantities is no longer accurate.

6.3.8. In the specific case where we buy a certain amount of a closed-loop product in Belgium but resell part of that amount for export, what should we indicate?

In this case, the system offers the option of registering this part as an "export"; it is not an obligation, but we encourage you to do so. Otherwise, as you have understood, a "virtual pool" will accumulate in the system and the explanations of the volumes will no longer be exact.

6.3.9. Do we have to fully assume the user's closed loop obligations on the product label? Or is it enough to use a generic phrase such as "This product is subject to closed-loop biocide obligations"?

It is absolutely not necessary to apply a closed loop entry on the label. We cannot require this due to the existing regulations for labeling the products. But there are registered sellers who use an entry on their invoices for the sake of clarity.

back to table of contents 6. restricted circulation

Visit the website www.circuitbiocide.be.

6.4. USE

6.4.1. As part of my commercial activity, I would like to sell and / or use biocidal products of class A / closed cycle. How do I have to proceed?

6.4.2. What training obligations apply to closed-loop products?

6.4.3. I currently have an authorization as a seller / user for Class A biocidal products. How do I have to proceed to bring them into the restricted cycle?

6.4.4. Are the exemptions provided for users of class A biocidal products maintained under the closed loop regime?

6.4.1. As part of my commercial activity, I would like to sell and / or use biocidal products of class A / closed cycle. How do I have to proceed?

Since 1/1/2016 you have to register as a seller and / or user via an online registration system that is available on our website on the restricted circulation page.

6.4.2. What training obligations apply to closed-loop products?

The employer is obliged to provide his staff with the necessary training for the safe and effective use of the biocidal products used. This applies to all dangerous products and not just to biocidal products. In the future and in individual cases, training courses can be prescribed. For the moment there is a proposal for a fumigation obligation in connection with the phytolicense for fumigation products that fall under the dual status of a biocidal product and a plant protection product.

6.4.3. I currently have an authorization as a seller / user for Class A biocidal products. How do I have to proceed to bring them into the restricted cycle?

It is not necessary. Registration for the restricted cycle is done on behalf of a legal entity. You need to create an account for the online system on behalf of your company and fulfill the related obligations. The personal obligations of the Class A system do not apply.

6.4.4. Are the exemptions provided for users of class A biocidal products maintained under the closed loop regime?

The deviations for certain commercial users are not retained in the restricted cycle. As soon as a biocidal product is subject to the restricted cycle, you have to register as a seller or user.

You can find out about all your obligations on the website www.circuitbiocide.be.

back to table of contents 6. restricted circulation

Visit the website www.circuitbiocide.be

6.5. CLASS A / CLOSED CIRCUIT

6.5.1. What changes will there be for sellers and users of Class A biocidal products after the introduction of the closed cycle, which the Royal Decree of May 8, 2014 provides?

The requirements of class A and those of the closed circuit are not identical. In particular, certain requirements of the closed circuit are met in a different way.
The requirements regarding the diploma to obtain the status of Registered Seller, Authorized User or Assistant to Authorized User, as defined in the Royal Decree of May 22, 2003, will become effective on 01/01/2016.
 
Since 01/01/2016, both the seller and the user must have the necessary knowledge about the correct use of biocidal products subject to the restricted cycle and ensure the training of their staff or those working for them.
 
New specific training may be required by Royal Decree in the future. In this case, persons who already have the status of a registered seller or approved user will be subject to adapted conditions with regard to the training requirements.
 
The space reserved for toxic substances is mandatory for sellers and users at least until 01/01/2016 for Class A products. This obligation could be imposed since 01/01/2016 as part of the closed cycle via the approval certificate.
 
Before imposing this obligation, it is first examined whether the need for such a space is not already covered by the storage requirements imposed by other laws. If this is the case, it is likely that the requirement for a special room for toxic substances will no longer be imposed for certain products that were previously Class A.

6.5.2. Which rules apply to the storage of biocidal products that belong to class A (or of the restricted cycle)?

Until 1/1/2016, Art. 65 of the KE of May 22, 2003 stipulates that Class A products are stored in a locked room that is exclusively intended for these products. The room must be dry, adequately ventilated, cared for and clean and designed in such a way that the stored products are properly preserved. On the door of this room the note “poison” and a skull symbol are clearly visible. Access to these rooms is only permitted in the presence of authorized persons.
Storage conditions will be checked upon approval of the application for registration as a registered seller or authorized user. When your administrative file is complete, a member of the inspection service will check your storage area. If his evaluation is favorable, you will receive your final certificate.
 
Since 1/1/2016, the storage conditions have been specified and defined on the approval certificate for the product in question.

6.5.3. Who is a commercial user / what is commercial use in the context of the closed cycle?

Any use of a biocidal product that belongs to the restricted cycle and takes place in the context of a commercial activity. A distinction is no longer made between use by a third party or in your own company.

6.5.4. Does a private person who uses a closed cycle biocidal product for their private swimming pool have to register?

No, the certificate of approval of biocidal products of the closed cycle for swimming pools specifies this deviation, namely that the registration is not mandatory for private persons who use biocidal products of the closed cycle for their private swimming pool. For information: Registration on the FPS website will not be possible until the end of 2016, but is not yet mandatory.

back to table of contents 6. restricted circulation

Visit the website www.circuitbiocide.be.


Contact

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